Riverside South Seniors’ Health and Wellness Fair

This Fair will be a free information day for seniors, caregivers and their families from Riverside South and surrounding communities – showcasing a wide range of goods and services available from local non-profit and profit organizations and companies. 

Exhibits and presentations will focus on health and wellness.  There will also be live entertainment, keynote speaker and refreshments. 

According to the 2016 census, the 55 and over age group already makes up more than 17% of the Riverside South population.  That percentage is expected to increase in the next few years, as the overall Canadian population ages.  Therefore, good attendance is expected at this event. 

2018 Exhibitor and Sponsorship Opportunities 

Event Promotion: 

The RSCA has more than 20 years of experience organizing and publicizing community events of varying types and sizes, and therefore is well placed to organize and publicize this event.  RSCA manages a core group of volunteers able to provide operational support for the event itself. 

The RSCA will promote this event through local radio, print media, flyers, the RSCA website, Facebook page, Twitter account and newsletter, and its well-established networks. 

All rules and regulations relative to public buildings as prescribed by the fire regulations for the City of Ottawa will be adhered to.  All codes pertaining to fire, health and safety and relevant City By-laws must be adhered to.

Please note: to ensure variety for attendees, there is a LIMIT on the number of exhibitors per business type.  Selection will therefore be on a first come/first served basis. 

 

 

Exhibitor  Package Inclusions 
First Responders – No charge  Listed in program, one 6 ft. table, two chairs 
Non Profit – $100   Listed in program, one 6 ft. table, two chairs 
For Profit – $200   Listed in program, one 6 ft. table, two chairs 
Event Sponsor: Gold –   $1,000  Listed in program, larger logo, key location placement on banner, flyers and signs, two 6 ft. tables, two chairs, ongoing social media promotion via RSCA Facebook, Twitter, RSCA website with direct link to your organization/company website, Choice of exhibitor location, on a first come/first served basis  
Event Sponsor: Silver –    $750  Listing in program, 6 ft. table, two chairs, ongoing social media promotion via RSCA Facebook, Twitter, RSCA website with direct link to your organization/company website, placement on banner,  
Event Sponsor:  Bronze – $500                           Listing in program, 6 ft. table, two chairs, ongoing social media promotion via RSCA Facebook, Twitter, RSCA website  
Swag Bag Sponsor:   AgeWell  Solutions 
Refreshment Sponsor:   Moncion’s Independent Grocer
Entertainment Sponsor:   St Francis Xavier High School Music Department
Key Note Speaker: Marion Martell, Women’s Heart Health, University of Ottawa Heart Institute 
Draw Prize: Dinner for two Rideau Carleton Raceway & Casino 

Note: Fees may be waived for organizations and companies providing keynote speakers, and including the sponsoring organizations and companies.   

WiFi:  Will be available 

Note: Space is limited.   Please register as soon as possible.   You will receive a confirmation email within 5 days of us receiving your completed Registration Form, at which time an invoice will be sent to you.  Payment by cheque, E-transfer or PayPal for your space and/or sponsorship MUST be received by:  November 26, 2018.  NO EXCEPTIONS.  If payment is not received by that date, your space will be cancelled and your sponsorship opportunity will be offered to another company.   

Terms & Conditions: 

 The exhibitors and sponsors agree to abide by all regulations and rules adopted by the Riverside South Community Association and agree that the event organizers will have the final decisions in adopting any rules or regulations deemed necessary prior to, during and after the show. 

Terms of Payment: 

Your registration must be approved by the RSCA and will be confirmed via email following receipt of your registration form.  Your booth will only be secured once your payment has been received.  Space is limited and booths will be secured on approval and first payment basis. 

Please return your registration form to treasurer@riversidesouth.org.  You will receive a confirmation email within 5 days of receipt. 

Cancellation: 

Notice of cancellation must be received by the Riverside South Community Association in writing.  In the event of a cancellation 30 days prior to show – 50% of the booth rental fee is non-refundable.  The balance will be returned to the exhibitor, after the show.  Cancellation after 30 days but prior to 10 days of the show – 75% of the booth rental fee is non-refundable.  The balance will be returned to the exhibitor, after the show.  If the exhibitor cancels within 10 days prior to the show – 100% of the booth rental fee is non-refundable. 

General Rules: 

All rules and regulations relative to public buildings as prescribed by the fire regulations for the City of Ottawa will be adhered to.  All codes pertaining to fire, health and safety and relevant City By-laws must be adhered to. 

Waiver of Liability and Indemnity: 

The event organizers shall assume no responsibility for loss or damage to the property of exhibitors or sponsors placed in the exhibit area or adjacent grounds and is discharged from all liabilities.  Exhibitors shall be liable for any, and all damages, which he/she may have caused. 

Insurance:  

It is the responsibility of each exhibitor to supply and purchase their own insurance coverage. 

Boothmanship: 

All exhibitors must remain intact until the close of the show.  Exhibitors shall maintain a responsible individual or individuals in the space always, during the designated event hours.  Exhibitors shall cause all such employees, agents, visitors or guests of the exhibitor to be familiar with the rules and regulations of the event. 

Move in/out Instructions: 

Exhibitors will be able to move into the facility on Sunday, December 9th from 10:00 am to 11:00 am.  All Exhibitors must be ready by 11:00 am on the event date.  Breakdown is from 2:00 pm to 3:00 pm and all displays/exhibitors must be out of the building by 3:00 pm. 

Fair Parking: 

The venue has approximately 1000 guest parking spaces 

1. Registration

2. Payment

Please pay by cheque, or e-transfer to treasurer@riversidesouth.org, or through Paypal, using the following link to complete your transaction.

Payment Link

Prices